Administrative Assistant – (SASET)

The Administration Assistant will provide support to the following departments with the goal of the candidate gaining a broad understanding of each department within the Band office; administration, human resources, housing, public works department and reception.

This is a SASET funded 52 Week position therefore applicants must meet the following criteria:

  1. Must be First Nations/Inuit (not Metis), status/non-status, reside on or off reserve, within SASET catchment area.
  2. Post-secondary student who was a registered full-time student during the previous academic year and intends to return to full-time studies in the following academic year.
  3. Must have a valid Social Insurance Number at the start of the program.

Duties and Responsibilities:

  • Coordinate team meetings.
  • Take detailed notes at meetings and distribute memos with action items.
  • Keep up to date on all communications through the various outside organizations.
  • Order supplies for required departments as directed.
  • Create forms and templates as required.
  • Draft reports, letters and emails.
  • Assist with writing Purchase Orders and Cheque Requests.
  • Reception coverage.
    • Log incoming and outgoing mail.
    • Distribute all incoming mail correspondence to Council, staff, membership and other agencies.
    • Receive incoming calls and forward them to the proper person.
  • Ensure the office equipment is working efficiently at all times.
  • Assist with filing, photo coping etc.
  • Finance:
    • Assist with reconciling bank accounts.
    • Assist with the preparation and post-year-end adjusted entries.
    • Analyze account details and reconcile the accounts.
    • Assist with accounts payable/accounts receivable.
    • Maintain an effective financial record-keeping system.
    • Prepare supporting information for annual audit engagements.


  • A positive attitude, and ability to work in a team as well as work independently.
  • A desire to learn.
  • Intermediate computer literacy skills in Excel, MS Word and other databases.
  • Ability to meet deadlines and handle multiple tasks and changing priorities.
  • Possesses strong ethical standards and work ethic.
  • Ability to work in an environment with changing priorities.
  • Good verbal and written communication skills.
  • Ability to maintain Confidentiality and abide by Cheam First Nations’ Policies and Procedures.
  • Knowledge, respect and understanding of Stó:lō culture, traditions and language is considered an asset.
  • Valid BC Driver’s License and reliable transportation.
  • Satisfactory Criminal Record Check.

Application Process:

  • Please email your cover letter and resume to: [email protected]
  • We thank all applicants and advise that only those individuals short-listed will be contacted for interviews. While preference may be given to applicants of Aboriginal Ancestry, qualifications must be suitable to the position requirements.