The Administration Assistant will provide support to the following departments with the goal of the candidate gaining a broad understanding of each department within the Band office; administration, human resources, housing, public works department and reception.
This is a SASET funded 52 Week position therefore applicants must meet the following criteria:
- Must be First Nations/Inuit (not Metis), status/non-status, reside on or off reserve, within SASET catchment area.
- Post-secondary student who was a registered full-time student during the previous academic year and intends to return to full-time studies in the following academic year.
- Must have a valid Social Insurance Number at the start of the program.
Duties and Responsibilities:
- Coordinate team meetings.
- Take detailed notes at meetings and distribute memos with action items.
- Keep up to date on all communications through the various outside organizations.
- Order supplies for required departments as directed.
- Create forms and templates as required.
- Draft reports, letters and emails.
- Assist with writing Purchase Orders and Cheque Requests.
- Reception coverage.
- Log incoming and outgoing mail.
- Distribute all incoming mail correspondence to Council, staff, membership and other agencies.
- Receive incoming calls and forward them to the proper person.
- Ensure the office equipment is working efficiently at all times.
- Assist with filing, photo coping etc.
- Finance:
- Assist with reconciling bank accounts.
- Assist with the preparation and post-year-end adjusted entries.
- Analyze account details and reconcile the accounts.
- Assist with accounts payable/accounts receivable.
- Maintain an effective financial record-keeping system.
- Prepare supporting information for annual audit engagements.
Qualifications:
- A positive attitude, and ability to work in a team as well as work independently.
- A desire to learn.
- Intermediate computer literacy skills in Excel, MS Word and other databases.
- Ability to meet deadlines and handle multiple tasks and changing priorities.
- Possesses strong ethical standards and work ethic.
- Ability to work in an environment with changing priorities.
- Good verbal and written communication skills.
- Ability to maintain Confidentiality and abide by Cheam First Nations’ Policies and Procedures.
- Knowledge, respect and understanding of Stó:lō culture, traditions and language is considered an asset.
- Valid BC Driver’s License and reliable transportation.
- Satisfactory Criminal Record Check.
Application Process:
- Please email your cover letter and resume to: [email protected]
- We thank all applicants and advise that only those individuals short-listed will be contacted for interviews. While preference may be given to applicants of Aboriginal Ancestry, qualifications must be suitable to the position requirements.
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