Administrative Manager

Position Summary
Reporting to the Director of Operations, the Administrative Manager is responsible for coordinating administrative functions to ensure efficient operations. The role includes supervising administrative staff, implementing office systems, and supporting organizational projects etc.

They will work closely with the Director of Operations to streamline processes and provide essential support across departments.

Key Responsibilities

• Oversee day-to-day office operations to ensure smooth and efficient functioning.
• Implement and maintain office systems, policies, and procedures.
• Manage office supplies, equipment, and maintenance to ensure operational efficiency.
• Ensure compliance with administrative policies, guidelines, and regulations.
• Supervise and provide direction to administrative staff.
• Coordinate administrative staff schedules, task assignments, and workload distribution.
• Support staff development through training and guidance.
• Assist in the planning, coordination, and execution of organizational projects and events.
• Track project timelines and deliverables to ensure successful completion.
• Provide administrative support for community programs, initiatives, and events.
• Organize and prepare materials for meetings, including scheduling, agendas, and minutes.
• Coordinate logistics for special events, workshops, and community gatherings.
• Provide logistical and administrative support for internal and external meetings.
• Serve as a liaison between departments, staff, and external stakeholders.
• Draft, review, and distribute internal and external communications, reports, and presentations.
• Manage and maintain records, documents, and databases as required.
• Other duties as required.

Qualifications

• Diploma in Business Administration, Management, or related field preferred.
• Minimum of 3 years of experience in office management or administrative roles, with supervisory experience preferred.
• Experience in project management and staff coordination.
• Previous experience working in Indigenous communities or non-profit organizations is an asset.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong attention to detail and ability to maintain confidentiality.
• A commitment to working respectfully within Indigenous communities and upholding cultural values.
• Adaptable, proactive, and able to manage multiple priorities in a dynamic environment.

How to Apply

Apply by submitting your resume and a cover letter detailing your relevant experience and interest in this role or similar to [email protected].

Cheam First Nation is an equal opportunity employer and is committed to fostering a respectful, inclusive, and culturally safe workplace. We welcome and encourage applications from all qualified individuals, including Indigenous Peoples, women, persons with disabilities, members of visible minorities, and persons of all sexual orientations and gender identities.

As an Indigenous organization, preference will be given to qualified Indigenous applicants (First Nations, Métis, and Inuit). All applicants are encouraged to voluntarily self-identify in their application if they are a member of an equity-deserving group.

Thank you for your interest in joining our team at Cheam. We appreciate the time and effort you have taken to apply for the role. Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest and encourage you to apply for future opportunities that match your qualifications.