Position Summary
Duties and Responsibilities
- Plan, organize, and execute a wide range of events, including cultural gatherings, meetings, community celebrations, workshops, and public outreach initiatives.
- Develop event timelines, budgets, and logistical plans, ensuring all events are carried out smoothly and efficiently.
- Coordinate with Cheam First Nation leadership, elders, community members, and other stakeholders to ensure events reflect community values and priorities.
- Secure venues, vendors, equipment, and materials required for events.
- Oversee event promotion, including designing marketing materials, social media outreach, and community notifications.
- Manage event registration and guest lists, as well as coordination with speakers, performers, and other participants.
- Supervise event staff and volunteers, ensuring clear communication and smooth event operations.
- Provide on-site event support to ensure all aspects of the event are executed as planned.
- Evaluate the success of each event through feedback and analysis to continually improve future events.
- Communicates with event participants on social media, through email, by telephone etc. from the time that they commit to attending, throughout the lead up to, and then during, the event.
- Maintains detailed and accurate event files, e.g. exhibitor and participant databases.
- Follows up on community requests for documents.
- Prepares full reports on events organized, including information about obstacles and opportunities encountered.
- Ensures that event policies and procedures are followed.
- Ensures the overall client service delivery presents an exceptional customer service experience.
- Attends meetings as required.
- Performs other duties as necessary.
Education, Skills, Ability, knowledge, and Experience
- High School Diploma, G.E.D. or equivalent required
- At least 1-year experience coordinating special events.
- Excellent communication skills, including writing, proofreading skills, and speaking.
- Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
- Excellent interpersonal skills both in person and by phone, with high professionalism.
- Ability to accomplish projects with little supervision.
- Fantastic customer service ethic and high expectations for quality.
- Proficient in using the latest versions of Microsoft Word, Excel, and PowerPoint.
- Ability to prepare contracts and payment documents; monitor expenditures and financial variances; obtain cost quotations; and resolve payment problems.
- Ability to deal tactfully with community members, vendors, trainers, and contractors.
- High level of integrity, confidentiality, and accountability.
- Ability to build and maintain lasting relationships with key business partners and customers/community members.
- Strong communication skills, both verbal and written.
- Efficient, consistent team player.
- An out-going, people-oriented personality.
- Demonstrated planning and organization skills.
- Ability to take on responsibility and use initiative to prioritize work effectively, under pressure and to tight deadlines.
- Enthusiasm and adaptability.
Work Conditions
- Travel may be required.
- Ability to attend events and conduct presentations.
- Various working schedule including some nights, weekends and holidays.
- Overtime as required.
- Valid BC driver’s license required – no restrictions.
- A criminal records check is required.
How to Apply
Apply by submitting your resume and a cover letter detailing your relevant experience and interest in this role to [email protected].
Cheam Band members and Indigenous people are encouraged to self-identify when applying.
Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest and encourage you to apply for future opportunities that match your qualifications.
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