Position Summary
Reporting to the Director of Operations, the Administration Manager is responsible for coordinating administrative functions to ensure efficient operations. The role includes supervising administrative staff, implementing office systems, and supporting organizational projects etc.
They will work closely with the Director of Operations to streamline processes and provide essential support across departments.
Who we are.
The Cheam First Nation is a member of the Stó:lō Tribal Council. Our band is located in the Fraser Valley near the town of Chilliwack and approximately 100 kilometres east of Vancouver.
The Cheam people traditionally speak the Upriver dialect of Halkomelem, one of the Salishan family’s languages.
Cheam First Nation has 580 registered members living on and off reserve. The Band is governed by a chief and five Councillors, all elected by band members for a two-year term.
Key Responsibilities
- Oversee day-to-day office operations to ensure smooth and efficient functioning.
- Implement and maintain office systems, policies, and procedures.
- Manage office supplies, equipment, and maintenance to ensure operational efficiency.
- Ensure compliance with administrative policies, guidelines, and regulations.
- Supervise and provide direction to administrative staff.
- Coordinate administrative staff schedules, task assignments, and workload distribution.
- Support staff development through training and guidance.
- Assist in the planning, coordination, and execution of organizational projects and events.
- Track project timelines and deliverables to ensure successful completion.
- Provide administrative support for community programs, initiatives, and events.
- Meeting & Event Coordination:
- Organize and prepare materials for meetings, including scheduling, agendas, and minutes.
- Coordinate logistics for special events, workshops, and community gatherings.
- Provide logistical and administrative support for internal and external meetings.
- Draft, review, and distribute internal and external communications, reports, and presentations.
- Manage and maintain records, documents, and databases as required.
- Maintain confidentiality of financial and organizational information in line with Cheam First Nation’s policies.
- Other duties or responsibilities as assigned by your supervisor.
Qualifications
- Diploma in Business Administration, Management, or related field preferred.
- Minimum of 3 years of experience in office management or administrative roles, with supervisory experience preferred.
- Experience in project management and staff coordination.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Strong attention to detail and ability to maintain confidentiality.
- A commitment to working respectfully within Indigenous communities and upholding cultural values.
- Adaptable, proactive, and able to manage multiple priorities in a dynamic environment.
- Ability to maintain Confidentiality and abide by Cheam First Nations’ Policies and Procedures.
- Experience working with First Nations community is considered an asset.
- Valid BC Driver’s License, Class 5.
- A satisfactory Criminal Record Check must be bondable.
How to Apply
Apply by submitting your resume and a cover letter detailing your relevant experience and interest in this role to [email protected] stating Administration Manager in the subject line.
Thank you for your interest in joining our team at Cheam.
Band members and Indigenous People are encouraged to self-identify when applying.
Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest and encourage you to apply for future opportunities that match your qualifications.
