Position Summary
The Executive Coordinator plays a pivotal role in supporting the executive team. This position involves managing schedules, coordinating meetings, taking minutes, and facilitating communication between the executive team and various stakeholders. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and a proactive approach to problem-solving.
Key Responsibilities
• Provide administrative support to the Executive Team
• Manage calendars, schedule meetings, and coordinate travel arrangements as needed.
• Organize and prepare agendas for meetings, ensuring all necessary materials are distributed in advance.
• Prepare and organize reports, presentations, and correspondence.
• Assist in the planning and execution of meetings, events, etc.
• Attend meetings, draft meeting Agendas, transcribe and create meeting minutes, and follow up on action items.
• Handle sensitive and confidential information with discretion.
• Maintain organized files and records, ensuring easy access to important documents while safeguarding confidentiality.
• Assist in the preparation and submission of reports and documentation required by funders and stakeholders.
• Maintain and organize confidential files and documentation.
• Serve as a liaison between the executive office and other departments, as well as external stakeholders.
• Assist in the planning and execution of special projects and initiatives.
• Track project timelines and deliverables, providing updates to the executive as needed.
• Foster a positive and professional environment within the executive office.
• Assist the Executive Team with various administrative tasks as required.
• Work closely with other administrative staff to ensure cohesive operations across all Executive Assistants/Coordinators
• Assist executives in prioritizing and keeping them on track with various deadlines and urgent matters.
• Other duties and responsibilities as required.
Qualifications, Skills, and Experience
• Grade 12 or post-secondary with 4 years of experience in a similar role, along with knowledge of First Nations governance and culture.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills with the ability to handle sensitive information with discretion and integrity.
• Proficient in Microsoft Office Suite and project management tools.
• Knowledge of Sto:lo cultural protocols is an asset.
• A proactive, solution-oriented mindset with a commitment to teamwork and collaboration.
• Flexible with the ability to handle multiple priorities.
Salary Range
• $65,000 to $70,000/year
How to Apply
Apply by submitting your resume and a cover letter to [email protected] detailing your relevant experience and interest in this role.
Cheam First Nation is an equal opportunity employer and is committed to fostering a respectful, inclusive, and culturally safe workplace. We welcome and encourage applications from all qualified individuals, including Indigenous Peoples, women, persons with disabilities, members of visible minorities, and persons of all sexual orientations and gender identities.
As an Indigenous organization, preference will be given to qualified Indigenous applicants (First Nations, Métis, and Inuit). All applicants are encouraged to voluntarily self-identify in their application if they are a member of an equity-deserving group.
Thank you for your interest in joining our team at Cheam. We appreciate the time and effort you have taken to apply for this role. Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest and encourage you to apply for future opportunities that match your qualifications.
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