Executive Coordinator

Position Summary

The Executive Coordinator is pivotal in supporting the Executive Director and Director of Operations of Cheam First Nation. This position involves managing schedules, coordinating meetings, and facilitating communication between them and various stakeholders. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and a proactive approach to problem-solving.

Key Responsibilities

• Provide administrative support to the Executive Director and Director of Operations.
• Manage calendars, schedule meetings, and coordinate travel arrangements as needed.
• Organize and prepare meeting agendas, ensuring all necessary materials are distributed in advance.
• Attend meetings, take minutes, and follow up on action items.
• Prepare and organize reports, presentations, and correspondence.
• Assist in the planning and execution of meetings, events, etc.
• Handle sensitive and confidential information with discretion.
• Maintain organized files and records, ensuring easy access to important documents while safeguarding confidentiality.
• Assist in preparing and submitting reports and documentation required by funders and stakeholders.
• Maintain and organize confidential files and documentation.
• Serve as a liaison between the executive office and other departments, as well as external stakeholders.
• Assist in the planning and execution of special projects and initiatives.
• Track project timelines and deliverables, providing updates to the executive as needed.
• Foster a positive and professional environment within the executive office.
• Assist the Executive Director and Director of Operations with various administrative tasks as required.
• Work closely with other administrative staff to ensure cohesive operations across all Executives Assistants/Coordinators
• Assist executives in prioritizing and keeping them on track with various deadlines and urgent matters.
• Other duties and responsibilities as required.

Qualifications, Skills, and Experience

• Grade 12 or post-secondary with 4 years of experience in a similar role
• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and project management tools.
• Knowledge of Indigenous communities and cultural protocols is an asset.
• Ability to handle sensitive information with discretion and integrity.
• A proactive, solution-oriented mindset with a commitment to teamwork and collaboration.
• Flexible with the ability to handle multiple priorities.

How to Apply

Apply by submitting your resume and a cover letter detailing your relevant experience and interest in this role to [email protected].

Thank you for your interest in joining our team at Cheam. We appreciate the time and effort you have taken to apply for the Executive Coordinator role.

Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest and encourage you to apply for future opportunities that match your qualifications.