Position: Administrative Assistant (Maternity Leave)
Location: Cheam Enterprises
Duration: September 1st, 2024 – August 31st, 2025
Job Summary:
Cheam Enterprises seeks a motivated and detail-oriented Administrative Assistant to join our team on a one-year maternity leave contract. The successful candidate will be responsible for a wide range of administrative tasks, supporting the CEO and management team and ensuring the smooth operation of daily activities.
Key Responsibilities:
- Prepare, key in, edit, and proofread correspondence as required.
- Open and distribute incoming regular and electronic mail and coordinate the flow of information internally and with other departments and organizations.
- Schedule and confirm appointments and meetings for the employer.
- Order office supplies and maintain inventory levels.
- Answer telephone and electronic inquiries and relay telephone calls and messages.
- Set up and maintain manual and computerized information filing systems.
- Record and prepare minutes of meetings, including the preparation of meeting agendas and distribution to the board before the monthly Board of Directors meeting.
- Arrange travel schedules and make reservations as needed.
- Compile data, statistics, and other information to support research activities.
- Provide support and information gathering for community engagement reports.
- Actively participate in community events as required.
- Organize conferences and other events as needed.
- Support the CEO and management team in various administrative tasks.
Qualifications:
- Experience with Sage 50 is an asset.
- Proficiency in bookkeeping, including accounts payable.
- Strong minute-taking skills for CEI board meetings and committee meetings.
- Excellent organizational and communication skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Strong attention to detail and accuracy in work.
Application Process:
Interested candidates should submit their resume and cover letter outlining their qualifications and experience by August 30th to [email protected].
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
